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In this practice, we take complaints very seriously and try to ensure that all patients are pleased with their experience of our service. When patients complain, they should be dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on those objectives. Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and respond to patient's concerns in a caring and sensitive way.

Complaints should only be shared with the staff involved, as only those who need to know should have the full details. For this reason, complaints are kept in a central confidential file. The theme of any complaints will be discussed in team meetings so that all members can learn from them and improve the service that we provide.

The Complaints Manager in the practice is Emma Raynes.

Verbal Complaints in person or by telephone

If a patient complains on the telephone or at Reception, we will listen to his/her complaint and acknowledge it with empathy. For minor complaints it may be possible to deal with the issue to the patient's satisfaction immediately. For more complex issues the complaint should be referred to Emma immediately if possible. If the complaints manager is not available, the patient should be told when she is available and given a choice of how (he/she) may contact them, to discuss the issue. The patient should be provided with a copy of the patient complaints procedure and the complaint should be logged in a central complaints log (not on the patient's record).

Complaints in writing or via email

If the patient complains in writing or by email it should be passed on, immediately to Emma who will log the complaint in the central log and arrange to send the patient a copy of the complaints procedure.

She will acknowledge the complaint in writing (by the same method that the patient used) and enclose/attach a copy of our complaints procedure as soon as possible (normally within 2 working days) and aim to have looked into the complaint within 10 working days. We will offer to discuss the complaint at a time agreed with the patient, giving them a choice of of how they would like to be kept informed for example, face to face, by telephone, email or letter. We will inform the patient about how the complaint will be handled and the likely timescale in which the investigation will be completed. If the patient does not wish to discuss the complaint, they will still be advised of the likely timescales for completing the process.

In all cases, we will seek to investigate the complaint speedily and efficiently and we will keep the patient regularly informed as far as is reasonably practicable, as to the progress of the investigation.
investigations will normally be completed in 2 weeks.

When the investigation is complete, we will provide the patient with a written report. This will include an explanation of how the complaint was considered, the conclusions reached in respect of each part of the complaint, details of any necessary remedial action and whether the practice is satisfied with any action it has already taken or will be taking as a result of the complaint.

Full records will be kept of any complaint received as well as any actions taken to improve services as a result of the complaint.

Any complaint regarding clinical care or associated charges should be passed on to the treating dentist unless the patient does not wish this to happen.

If the patient is not satisfied with the result of our procedure, then they can complain to:

Denplan Patients Denplan Clinical Mediation Service T: 0800 169 7220


Private Patients Dental Complaints Service 37 Wimpole Street, London W1G 8DQ

T: 0208 253 0800


Healthcare Improvement Scotland Gyle Square 1 South Gyle Crescent Edinburgh EH12 9EB

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Here at Bite Dentistry we provide the best, most effective and long-lasting solutions for people of all ages, from the beginning of their life through to the end.

We can help every type of patient from someone who is missing just one tooth, through to people who have no teeth at all and everyone in between. If you would like to know more about any of our treatments, our friendly team can take you through all the options available to you. Please complete the form or contact us on: 0131 2284030

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